LBI 18 Mile Run & 12K Run/Walk

Official Policies, Rules & Regulations

Hosted by St. Francis Community Center / Long Beach Island Community Center (LBICC)
A 501(c)(3) Non-Profit Organization

1. Eligibility & Registration

·       The LBI 18 Mile Run and 12K Run/Walk are open to runners and walkers who are in good health and physically prepared to complete the distance.

·       Participants must be 18 years of age or older on race day.

·       Registration must be completed through the official event platform with full and accurate personal information.

·       Bib numbers and registrations are non-transferable. Anyone participating under another person’s name or bib will be disqualified.

·       The event reserves the right to deny or revoke entry for any reason, including rule violations, incomplete registration, or unsafe conduct.

2. Assumption of Risk & Waiver of Liability

Participation in this event is voluntary. All participants agree to the Waiver, Release of Liability, Assumption of Risk, and Fundraising Agreement upon registration.
This includes acknowledgment of:

·       The inherent risks associated with road running events (falls, traffic, weather, collisions, etc.).

·       The participant’s responsibility to ensure they are medically fit to participate.

·       The release of liability against LBICC, the Township of Long Beach, the State of New Jersey, sponsors, organizers, and volunteers.

·       Agreement to indemnify and hold harmless all Released Parties.

(Full legal waiver available on the registration page.)

3. No Refunds & Cancellation Policy

·       All registration fees are non-refundable and non-transferable.

·       The LBI 18 Mile Run & 12K are fundraisers for the St. Francis Community Center / LBICC, a charitable organization.

·       The event will be held rain or shine. There will be no refunds for:

o   Participant withdrawal, injury, illness, or scheduling conflicts

o   Weather events, including:

§  Nor’easters

§  Flooding

§  Tropical Storms or Hurricanes

§  National or Local Weather Advisories

§  Declarations of State of Emergency

·       In the event of severe weather or unsafe conditions, the organizers may:

o   Postpone, cancel, or modify the event

o   Alter the course or convert to a virtual format

·       All registration fees will remain non-refundable and will be treated as a charitable donation to the St. Francis Community Center / LBICC.

4. Course & Timing

·       The race will start and finish at locations designated on the official course map.

·       Runners and walkers must remain on the marked course and follow all signage and directions from officials and volunteers.

·       Timing will be conducted by official race timers. Participants must wear their bib and timing tag properly on the front of their clothing.

·       Any deviation from the course, missing timing checkpoints, or receiving unauthorized assistance may result in disqualification.

·       Cut-off times will be enforced to ensure participant safety and road reopening schedules (specific times published on the race website).

5. Bibs & Identification

·       All participants must wear the official race bib visible on the front of their outermost garment.

·       Bibs may not be altered, folded, or transferred.

·       Any participant found running without a bib, with a forged bib, or under another participant’s name will be disqualified.

6. Participant Conduct

·       All participants must behave in a respectful, sportsmanlike manner toward race officials, volunteers, and fellow participants.

·       Unsportsmanlike behavior, including harassment, verbal abuse, or interference, will result in disqualification and possible exclusion from future events.

·       Participants must comply with the instructions of law enforcement, race marshals, and medical personnel at all times.

·       The use of headphones is permitted but strongly discouraged for safety reasons.

·       No pets, bicycles, skateboards, rollerblades, or unauthorized wheeled devices are allowed on the course.

7. Medical Support & Safety

·       Medical personnel will be available on the course and at the finish area.

·       Participants must immediately stop if ordered to do so by medical staff or race officials.

·       Runners are responsible for their own medical condition and assume all risks of participation.

·       Emergency medical authorization is granted to the Event Organizers upon registration.

8. Bag Check & Prohibited Items

·       Only approved bags will be allowed in the start/finish area.

·       All bags are subject to inspection by security.

·       Prohibited items include:

o   Drones

o   Alcohol or illegal substances

o   Weapons or hazardous materials

o   Non-participant companions or strollers

·       Participants who fail to comply with security rules may be denied entry or removed from the premises.

9. Results, Awards & Timing Verification

·       Official results will be determined by the electronic timing system and verified by race officials.

·       Awards will be distributed to top finishers according to age and gender divisions as announced.

·       Appeals must be submitted in writing within 48 hours of results posting. All decisions by race officials are final.

10. Photography & Media Rights

·       By participating, runners grant permission for the use of their name, likeness, image, and voice in photos, videos, and other media for promotional and commercial purposes, without compensation.

·       Unauthorized commercial photography, filming, or drone usage is strictly prohibited.

11. Tax Disclosure & Deductibility

·       The St. Francis Community Center / LBICC is a 501(c)(3) non-profit organization.

·       Tax ID (EIN): 22-2003458

·       Race registration fees support community programs and may not be fully tax-deductible.

·       Participants should consult their tax advisor for deductibility determination.

12. Acknowledgment of Agreement

By registering for and participating in the LBI 18 Mile Run or 12K Run/Walk, I acknowledge that I have read, understand, and agree to all terms stated in this Policies, Rules & Regulations document, as well as the Waiver, Release of Liability, Assumption of Risk, and Fundraising Agreement.