LBI 18 Mile Run & 12K Run/Walk

Official Policies, Rules & Regulations

Hosted by St. Francis Community Center / Long Beach Island Community Center (LBICC)
A 501(c)(3) Non-Profit Organization

1. Eligibility & Registration

• The LBI 18 Mile Run and 12K Run/Walk are open to runners and walkers who are in good health and physically prepared to complete the distance.

• Participants must be 18 years of age or older on race day.

• Registration must be completed through the official event platform with full and accurate personal information.

• Bib numbers and registrations are non-transferable. Anyone participating under another person’s name or bib will be disqualified.

• The event reserves the right to deny or revoke entry for any reason, including rule violations, incomplete registration, or unsafe conduct.

2. Assumption of Risk & Waiver of Liability

Participation in this event is voluntary. All participants agree to the Waiver, Release of Liability, Assumption of Risk, and Fundraising Agreement upon registration.
This includes acknowledgment of:

• The inherent risks associated with road running events (falls, traffic, weather, collisions, etc.).

• The participant’s responsibility to ensure they are medically fit to participate.

• The release of liability against LBICC, the Township of Long Beach, the State of New Jersey, sponsors, organizers, and volunteers.

• Agreement to indemnify and hold harmless all Released Parties.

(Full legal waiver available on the registration page.)

3. No Refunds & Cancellation Policy

• All registration fees are non-refundable and non-transferable.

• The LBI 18 Mile Run & 12K are fundraisers for the St. Francis Community Center / LBICC, a charitable organization.

• The event will be held rain or shine. There will be no refunds for:

  • Participant withdrawal, injury, illness, or scheduling conflicts

  • Weather events, including:

    • Nor’easters

    • Flooding

    • Tropical Storms or Hurricanes

    • National or Local Weather Advisories

    • Declarations of State of Emergency

• In the event of severe weather or unsafe conditions, the organizers may:

  • Postpone, cancel, or modify the event

  • Alter the course or convert to a virtual format

• All registration fees will remain non-refundable and will be treated as a charitable donation to the St. Francis Community Center / LBICC.

4. Course & Timing

• The race will start and finish at locations designated on the official course map.

• Runners and walkers must remain on the marked course and follow all signage and directions from officials and volunteers.

• Timing will be conducted by official race timers. Participants must wear their bib and timing tag properly on the front of their clothing.

• Any deviation from the course, missing timing checkpoints, or receiving unauthorized assistance may result in disqualification.

• Cut-off times will be enforced to ensure participant safety and road reopening schedules (specific times published on the race website).

5. Bibs & Identification

• All participants must wear the official race bib visible on the front of their outermost garment.

• ·Bibs may not be altered, folded, or transferred.

• Any participant found running without a bib, with a forged bib, or under another participant’s name will be disqualified.

6. Participant Conduct

• All participants must behave in a respectful, sportsmanlike manner toward race officials, volunteers, and fellow participants.

• Unsportsmanlike behavior, including harassment, verbal abuse, or interference, will result in disqualification and possible exclusion from future events.

• Participants must comply with the instructions of law enforcement, race marshals, and medical personnel at all times.

• The use of headphones is permitted but strongly discouraged for safety reasons.

• No pets, bicycles, skateboards, rollerblades, or unauthorized wheeled devices are allowed on the course.

7. Medical Support & Safety

• Medical personnel will be available on the course and at the finish area.

• Participants must immediately stop if ordered to do so by medical staff or race officials.

• Runners are responsible for their own medical condition and assume all risks of participation.

• Emergency medical authorization is granted to the Event Organizers upon registration.

8. Bag Check & Prohibited Items

• Only approved bags will be allowed in the start/finish area.

• All bags are subject to inspection by security.

• Prohibited items include:

  • Drones

  • Alcohol or illegal substances

  • Weapons or hazardous materials

  • Non-participant companions or strollers

• Participants who fail to comply with security rules may be denied entry or removed from the premises.

9. Results, Awards & Timing Verification

• Official results will be determined by the electronic timing system and verified by race officials.

• Awards will be distributed to top finishers according to age and gender divisions as announced.

• Appeals must be submitted in writing within 48 hours of results posting. All decisions by race officials are final.

10. Photography & Media Rights

• By participating, runners grant permission for the use of their name, likeness, image, and voice in photos, videos, and other media for promotional and commercial purposes, without compensation.

• Unauthorized commercial photography, filming, or drone usage is strictly prohibited.

11. Tax Disclosure & Deductibility

• The St. Francis Community Center / LBICC is a 501(c)(3) non-profit organization.

• Tax ID (EIN): 22-2003458

• Race registration fees support community programs and may not be fully tax-deductible.

• Participants should consult their tax advisor for deductibility determination.

12. Acknowledgment of Agreement

By registering for and participating in the LBI 18 Mile Run or 12K Run/Walk, I acknowledge that I have read, understand, and agree to all terms stated in this Policies, Rules & Regulations document, as well as the Waiver, Release of Liability, Assumption of Risk, and Fundraising Agreement.